Office Administrator – Operations

What you’ll do

Operations

• Provide extensive administrative support to the Director of Operations for office-related processes, tasks, requests and initiatives.
  • This includes the posting of information, booking and arranging meetings, capturing and consolidating information in an efficient and organized manner according to corporate policies and procedures and maintaining the main Vineland mail room and kitchen.
• Act as first point of contact for office and operational inquiries, including directing employee’s, visitors and callers to the appropriate personnel.
• Provide back up to the Procurement Coordinator for the receipt of deliveries and overseeing courier requests/pick ups, distribution of incoming mail, purchasing of supplies and equipment.
• Manage inventories for office, kitchen, and minor IT equipment.

Human Resources

• Assist with maintaining and updating employee files, ensuring all documentation (contracts, compliance forms) is current and properly filed.
• Assist with the recruitment process by posting job advertisements, scheduling interviews, filing candidate correspondence, and related tasks as directed.
• Assist in the coordination of related health and safety training programs; updating and distributing related Joint Health & Safety Committee lists.
  • May be required to provide administrative support to the Joint Health Safety & Environment Committee.

What we need from you

• Post-secondary diploma in Office/Business Administration or an equivalent combination of education, experience and training,
• College diploma in HR Management considered an asset
• Three (3) to five (5) years administrative or office support experience
• Proficiency with Microsoft Office 365, experience with Power BI for reporting, Adobe for document handling, and familiarity with project tracking and reporting.
• Experience with SharePoint, OneDrive and Records and Information Management.
• Human Resource, Procurement, and Health and Safety experience preferred
• Bilingual (French and English) is considered an asset

Benefits

• Flexible work arrangement
• Competitive Annual Salary ($45,412 – $67,904 (*commensurate with experience))
• Comprehensive health benefits
• RRSP Matching Plan
• Paid vacation
• Employee perks
• Company Events

If Selected:

If you are selected to join Vineland, you will be required to present proof of education (original transcripts/credentials).  Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence.  This evaluation must support the educational requirements for the position as a condition of employment.  For further information, visit:  World Education Services at:  http://www.wes.org/ca.